Absence

What is it?

Absence is where you record and approve employee absences — vacation, parental leave, sick leave, child care, or other absence — and track their status.

You'll find it under Time → Absence in the main menu.

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1. Employee
2. Absence type
3. Date
4. Status

How to

Record an absence

1. Go to Time → Absence.
2. Click Create new.
3. Choose the absence type: Vacation, Parental leave, Sick leave, Child care, or Other absence.
4. Choose the Employee, Start date, and End date.
5. Choose the Type, and enter either Hours or a Coverage percentage.
6. Turn on Exclude red days if public holidays and weekends shouldn't count.
7. Add a comment if needed, and save.

Note: An absence period can't be longer than 30 days, and can't start more than 3 months from today.

Edit or delete an absence

1. Click an absence in the list to open it.
2. Make your changes, or click Delete, and confirm.

Approve absences

1. Tick one or more absences in the list.
2. Click Approve in the bulk actions bar, and confirm.

Note: You can't approve a selection that includes an absence that's already approved — deselect it first.

Delete several absences at once

Tick the entries you want to remove, then click Delete in the bulk actions bar, and confirm.

Find an absence

Use the filters to narrow the list by date, employee, absence type, or approval status.

What do the fields mean?

Absence type

Vacation, Parental leave, Sick leave, Child care, or Other absence.

Total days

How many days the absence covers.

Time

Either a percentage of the working day, or the total hours, depending on how it was recorded.

Exclude red days

Leaves public holidays and weekends out of the absence period.

Status

Approved or Pending.

Good to know

• Absence requires its own module to be turned on for your company — separate from the Time Management module.
• An absence can cover at most 30 days at a time.
• There's no single-row approve or delete button — select the entry first, then use the bulk actions bar.
• This page doesn't show a running total of absence days or hours.