User group

What is it?

On this page you organize your employees into user groups, departments, and areas. Grouping employees this way makes it easier to sort and filter them in the schedule and elsewhere in BOS.

You'll find it under People → User group.

Note: This feature may only be available on certain plans.

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1. Tabs — User groups / Departments / Areas
2. Create new
3. Employees currently in the group

How to

Create a user group, department, or area

1. Go to People → User group.
2. Select the User groups, Departments, or Areas tab.
3. Click Create new.
4. Enter a Title.
5. Search for and add employees.
6. Click Submit.

Note: A user group can also be created while adding or editing an individual employee, from the User group tab on their profile under People → Users.

Edit a user group, department, or area

1. Open the relevant tab.
2. Click the row you want to change.
3. Update the Title or the employees.
4. Click Submit.

Remove an employee from a group

1. Open the group, department, or area.
2. Click the trash icon next to the employee's name.
3. Click Submit.

Delete a user group, department, or area

1. Select one or more rows using the checkboxes.
2. Click Delete.
3. Confirm.

Important: Deleting a group, department, or area does not delete the employees in it — it only removes the grouping.

What do the fields mean?

Title

The name of the user group, department, or area — for example Cleaning team or Stockholm.

Employees

The employees who belong to this user group, department, or area. Search by name to add someone, and remove them with the trash icon.

Good to know

• An employee can only belong to one user group, one department, and one area at a time. If you try to add someone who's already in another one, BOS tells you and blocks the change until you remove them from the other one first.
• There's a limit on how many employees you can add to a single user group or department.
• User groups, departments, and areas are used to sort and filter employees elsewhere in BOS, such as in the schedule.
• User group and Departments are not the same as Divisions, which is a separate page under People.